Policies, procedures and protocols Frequently requested policies, procedures and protocols Policy Contact Telephone Access and Privacy Policy City Clerk’s Office 519-837-5603 Accountability and Transparency Policy City Clerk’s Office 519-837-5603 Acting Mayor Protocol Executive Assistant to the Mayor Advertising Acceptability Policy Strategic Communications 519-822-1260 extension 2610 Advisory Committees of Council – Administration Policy City Clerk’s Office 519-837-5603 Advisory Committee of Council Meeting Procedures City Clerk’s Office 519-837-5603 Advisory Committees of Council Public Appointment Policy City Clerk’s Office 519-837-5603 Attendance Management Policy Human Resources 519-837-5601 Anti-Spam Policy City Clerk’s Office 519-837-5603 Barrier-free Policy Accessibility Services 519-822-1260 extension 2670 Body-Worn Cameras Policy Corporate and Community Safety Division Budget Monitoring Policy Finance 519-822-1260 extension 2289 Budget Policy Finance 519-822-1260 extension 2289 Building Services Code of Conduct Building Services 519-837-5615 extension 2375 Chief Administrative Officer Employment Agreement Template Human Resources 519-837-5601 City Flag Policy City Clerk’s Office 519-837-5603 Committee of Adjustment Administrative Policy City Clerk’s Office 519-837-5603 Committee of Adjustment Fee Refund Policy City Clerk’s Office 519-837-5603 Code of Conduct for Council and Local Boards City Clerk’s Office 519-837-5603 Community Engagement Policy Community Engagement 519-822-1260 extension 2679 Community Gardens Policy Parks Conflict of Interest Guidelines with Respect to the Transfer of Provincial Offences Court Administration & Prosecution Court Services 519-826-0762 Contractor Safety Management Program Human Resources 519-837-5601 Corporate Accessibility Policy Accessibility Services 519-822-1260 extension 2670 Corporate Asset Management Policy Engineering and Transportation Services 519-822-1260 extension 2765 Use of Corporate Resources During an Election Policy City Clerk’s Office 519-837-5603 Council Vacancy Policy City Clerk’s Office 519-837-5603 Council Guide to the Committee of Adjustment City Clerk’s Office 519-837-5603 Councillor Attendance at Municipal Government Events City Clerk’s Office 519-837-5603 Debt Management Policy Finance 519-822-1260 extension 2289 Delegation of Chief Administrative Officer Duties City Council Disconnect Policy Human Resources 519-837-5601 General Reserve and Reserve Fund Policy Finance 519-822-1260 extension 2289 GMHI Shareholder Declaration Health and Safety Accountability Human Resources 519-837-5601 Conflict of Interest in Hiring and Employment Related Decisions Policy Human Resources 519-837-5601 Hybrid Work Policy Human Resources 519-837-5601 Investment Policy Finance 519-822-1260 extension 2289 Leash Free Program Policy Parks 519-837-5626 Long-term Financial Framework Finance 519-822-1260 extension 2289 Media Relations Policy Strategic Communications 519-822-1260 extension 2610 Military Leave Policy Human Resources 519-837-5601 Municipal Accommodation Tax Administration Policy Tourism and Destination Development 519-837-1335 New Project/Initiative Protocol Chief Administrative Officer’s Office 519-837-5602 Non-Union Termination Policy Human Resources 519-837-5601 Occupational Health and Safety Policy Human Resources 519-837-5601 Pregnancy / Parental Leave Policy (Non-Union Municipal Employees) Human Resources 519-837-5601 Procedure for Chief Administrative Officer Performance Appraisal Human Resources 519-837-5601 Property Demarcation Policy 519-837-5604 Public Art Policy Community & Social Services 519-837-5618 Public Notice Provisions Policy City Clerk’s Office 519-837-5603 Records and Information Management Policy City Clerk’s Office 519-837-5603 Recruitment, Appointment and Contract Administration Policy for Municipal Officers City Clerk’s Office 519-837-5603 Recruitment Procedures for Municipal Officers City Clerk’s Office 519-837-5603 Responsible Computing Policy Information Technology 519-822-1260 extension 2499 Revenue Budgeting Policy Finance 519-822-1260 extension 2289 Social Media Governance Policy Strategic Communications 519-822-1260 extension 2610 Traffic Calming Policy Traffic Investigations and Parking Video Surveillance Policy City Clerk’s Office 519-837-5603 Workplace Harassment and Discrimination Policy Human Resources 519-837-5601 Workplace Precautions During a Pandemic Policy All Departments Workplace Violence Prevention Policy Human Resources 519-837-5601 Year End Operating Surplus Allocation Policy City Council
