Special events planning

When well planned, special events can bring rewarding dividends to the organizers and our community. Successful events require:

  • Responsible leadership
  • Careful planning
  • Good organization
  • Provisions against the unexpected
  • Methodical “follow through” and evaluation

The online application has been designed as your one stop shop to ensure permit details comply with local, provincial, and federal policies and regulations governing activities associated with the production of events.

When do I complete an application?

A special event application is required for events taking place on City property. Special events may be civic, provincial, or national celebrations, cultural performances or gatherings, sporting tournaments and a wide range of commercial or corporate functions.

If you are unsure whether your event is required to complete a Special Event Application, email [email protected] or call 519-837-5678.

Application process

The City of Guelph is committed to assisting event organizers in hosting a successful event. The process consists of two steps that are outlined below.

To be considered for your historical dates and times, your application must be submitted by January 30.

Effective January 31, applications for special events and tournaments are accepted throughout the season and will only be permitted if requested space is available.

How to apply

Step 1 – Reserve the space

Complete Step one of the application – the special event team will confirm the availability of your requested date/time/location and a rental agreement will be started. We will ask you some high-level preliminary questions to get a sense of your event and what it will include. Once you have a confirmed rental agreement, and your special event application fee has been paid, you will be prompted to continue with step 2.

Step 2 – Provide the details

Step two of the application will include detailed questions about your event and the activities involved. City departments will review this information and may provide input, ask questions, and request changes before approving your application. Don’t worry if you don’t have all the information, timelines are outlined, and you will have the ability to upload supporting documents throughout the event planning process.

You will be able to save your work along the way, return to complete it, and log back in to check the status of your application.

Submit an application

Apply now


For more information

If you have any questions or concerns we would be very pleased to address them.

Facility Booking and Special Events Coordinators
[email protected]