Arena ice booking

Submission and confirmation deadlines for seasonal allocations

April 26, 2019

Tournament and Special Event Requests to be submitted.

May 3, 2019

Regular Season Ice Rental/Playoff Ice Rental requests due
Information and Authorization Form due
Confirmation of Continued Eligibility for Youth Discount form due

June 7, 2019

Tournament and Special Event contracts confirmed and mailed out.

June 28, 2019

Regular season Ice rental contracts confirmed and mailed out.

July 27, 2019

Signed contracts and certificates of insurance (if this option has been selected) due. Contracts not received by this date will be cancelled and the facilities made available to other groups.

All requests are to be submitted in writing.

By mail:
Facility Booking – Recreation Support Services, c/o City of Guelph, West End Community Centre, 21 Imperial Road South, Guelph, ON  N1K 1X3
By fax:
519-763-9240
By email:

All requests for amendment and cancellations must be received in writing. A minimum of 72 hours is required for processing new or additional booking requests.

Special event and tournament procedure

Refer to Organizer Information, outlining requirements for Ice Tournaments and Special Events. If you are including any of the elements indicated in this document, you will be required to complete a more comprehensive Special Event Application.

Ice booking season

Arena First date Last date
Centennial Arena Saturday, September 28, 2019 Sunday March 29, 2020
Exhibition Arena Tuesday, September 3, 2019 Sunday, April 26, 2020
Sleeman Centre Arena Tuesday, September 3, 2019 Wednesday, April 1, 2020 (Storm Playoff dependent)
Victoria Road Recreation Centre Saturday, September 21, 2019 Sunday, March 29, 2020
West End Community Centre Saturday, September 7, 2019 Sunday, March 29, 2020

Facility cancellation policy

  • Refunds are given to users that provide written notice at least 30 calendar days advance of the booked date
  • Within 30 days, no refunds will be issued, and no amendments will be refunded
  • Cancellations between 15 and 30 days of booking date will be permitted to reschedule to a mutually agreed upon available date within the current season. No refunds will be permitted on the amendment
  • Groups receiving the youth facility discount will be charged at the regular non-discounted rate for all unused time

Forms

Application Ice BookingsApplication Ice TournamentsIce Booking InformationPlayoff Identification Form

Organizational direction for 2019 and 2020 season

This form advises the City of those members/officers who have the authority to book facilities, sign contracts and legally bind your organization. It also identifies those organizations giving the City permission to communicate with them through electronic means; thereby complying with Canada’s Anti-Spam legislation.
Organization Information Form

Confirmation of Continued Eligibility for Facility Youth Subsidy Discount form

Confirmation of Continued Eligibility for Facility Youth Subsidy Discount

Rates and fees

Rates shown are hourly and are based on 50 minutes of ice usage and 10 minutes ice resurfacing.

Time or use Centennial, Exhibition, Victoria Road and West End Arenas Sleeman arena
Prime Time (September 1 – April 15)
Monday – Friday (6 a.m.to 8 a.m. and after 4 p.m.)
Weekends
$259.80 $305.09
Non-Prime Time (September 1 – April 15)
Monday – Friday (8 a.m. to 4 p.m.)
$136.39 $179
Off-season (April 15-August 31) $259.80 $305.09
Single Skater (September 1 – April 15)
Monday – Friday (8 a.m. to 4 p.m.) maximum 4 persons
Centennial and Exhibition Arenas only
$31.21/person not applicable
School use (up to 49 skaters during school hours) $87.91 $102.72
School Use (50 plus skaters during school hours) $113.29 $131.25

For more information

If you have any questions or concerns we would be very pleased to address them.

Facility booking staff
[email protected]
519-837-5678 Option 1