Speak or send comments to Council or Committee

Please check the meeting agenda

Everyone is welcome to attend open meetings of City Council and the Committee of the Whole.

Most City Council meetings offer an opportunity for people to speak and/or send written comments about items on the meeting agenda.

View upcoming meeting agendas for City Council and Committee of the Whole.

Please register as a delegation

To speak during a City Council or Committee of the Whole meeting please register as a delegation.

Registration is not required for statutory public meetings about development applications such as Zoning Bylaw and Official Plan amendments. These items are noted on City Council agendas as ‘public meetings to hear applications under sections 17, 34 and 51 of the Planning Act’.

If you register to speak at a meeting, but you’re unable to attend, please provide your written comments to the City Clerk’s Office.

How to register to speak during a meeting or send written comments

Register to speak at a meeting online

You can register as a delegation or submit written comments by contacting the City Clerk’s office by email, phone, mail, or in person:

519-837-5603
TTY 519-826-9771
clerks@guelph.ca (attachments must not exceed 20 MB)

City Clerk’s Office
City of Guelph
1 Carden Street
Guelph, ON N1H 3A1

When we receive your registration or written comments, we will send you a confirmation message and instructions for participating in the meeting.

Guidelines for delegations

Groups and associations

Community groups and associations are encouraged to select a single person to speak on behalf of the group. Please let us know if you are appearing on behalf of a community group or association.

You cannot register multiple delegations and you cannot register on behalf of someone else.

Deadlines

If you are aware of an upcoming item and you would like your registration, written comments and/or presentation materials to appear on the agenda, please register by the Tuesday two weeks before the meeting.

After the agenda has been published you can register or provide written comments and/or presentation materials by 10 a.m. on the Friday before the meeting (or 10 a.m. Thursday if City Hall is closed for a holiday on Friday). Any written comments or presentation materials will be will be distributed to Council and Committee members and published as part of the consolidated agenda on the Friday before the meeting.

Delegations are listed on the agenda in the order they are received.

Time limits for presenters

Please deliver your comments and/or presentation within the time limit:

  • five minutes for City Council and Committee of the Whole meetings
  • 10 minutes for public meetings to hear applications under sections 17, 34 and 51 of the Planning Act, such as Zoning Bylaw and Official Plan amendments.

Members of the committee or City Council may ask you questions after your presentation.

Statements and materials

Your presentation must not include statements or materials which are:

  • intended for the sole purpose of generating publicity
  • related to litigation or potential litigation or to any matter which is currently before any court or administrative tribunal affecting the City of Guelph
  • disrespectful toward City employees, members of City Council, committee, or any other member of the community

Topics not included on a meeting agenda

To speak to City Council about a topic that is not part of an upcoming agenda, please write the City Clerk’s Office and include

  • a description of your concern
  • the action you would like City Council to consider

The City Clerk will check to see if the item can be considered on a future agenda, and contact you when a decision is made.

Topics presented without delegations or written comments

The Committee of the Whole or City Council may meet to discuss a notice of motion, bylaw, or have a workshop. These meetings may be open for the public to attend, but do not include delegations and written correspondence.

Recording and broadcasting City Council and committee meetings

All Committee of the Whole and City Council meetings held in Council Chambers are recorded and live-streamed on guelph.ca/live and may be broadcasted on Rogers TV. You may be seen and/or heard as part of these broadcasts, and your name comments and/or presentation materials will become part of the public record.

Collection of Personal Information

Personal information is being collected and will be used for the purposes of registering delegates and communicating with them about meetings, agenda matters and materials. Your information may be made public through the course of a meeting and corresponding agendas and minutes.

Personal information, as defined by Section 2 of the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA), is collected under the authority of the Municipal Act, 2001, and in accordance with the provisions of MFIPPA.

If you have questions about the collection, use or disclosure of this personal information please call 519.822.1260 extension 2349 or email privacy@guelph.ca.