Special event application process

Request process

The City of Guelph is committed to assisting event organizers in providing a successful event. As such, event applications are received and reviewed centrally by the events coordinator in Recreation Support Services. Event organizers are then advised of the specific requirements for their event.

Applications for special events and tournaments are accepted throughout the season. The submission deadlines below refer to the dates that applications are to be received in order to be given allocation prioritization as per the City of Guelph Allocation Policy.

Booking schedule

Date Action required
Monday, December 6, 2021 Applications for special events and tournaments due
Monday, December 20, 2021 Application fees are due
Friday January 14, 2021 Contracts for special events and international, national, provincial tournaments are confirmed and sent out for applications received by December 6
Monday, January 31, 2022 Signed contracts must be signed and returned to booking and special events coordinator to secure the space
Two weeks before first booking Event and facility fees must be paid

Applications received after submission deadline

  • Applications will continue to be accepted and will only be permitted if requested space is available.
  • Please submit your application at least 30 days prior to your event. Event applications accepted with less than 30 days notice may not be approved.


Special Events Submission Guidelines

Indoor Special Events Application

Outdoor Special Events Application

Emergency Management Plan Guidelines

Emergency Plan Template

Road Closure Application

For more information

If you have any questions or concerns we would be very pleased to address them.

Booking and events coordinators
[email protected]