Special event application process

The Corporation of the City of Guelph is committed to assisting event organizers in providing a successful event. As such, event applications are received and reviewed centrally by the events coordinator in Recreation Support Services. Event organizers are then advised of the specific requirements for their event.

Applications for Special Events and Tournaments are accepted throughout the season. The submission deadlines below refer to the dates that applications are to be received in order to be given allocation prioritization as per the City of Guelph Allocation Policy.

Booking schedule
Date Deadline
Friday November 23, 2018 Applications for Special Events and International, National, Provincial Tournaments due
Friday December 7, 2018 Application fees are due
Friday January 11, 2019 Contracts for Special Events and International, National, Provincial Tournaments are confirmed and sent out for applications received by November 23
Friday March 15, 2019 Signed contracts must be signed and returned by Event Organizers to Recreation Support Services to secure the event space

Damage Deposits must be paid

Two weeks before first booking Event and Facility Fees must be paid

Applications received after submission deadline

  • Applications will continue to be accepted and will only be permitted if requested space is available.
  • Please submit your application at least 30 days prior to your event. Event applications accepted with less than 30 days notice may not be approved.

Contact information

If you have any questions or concerns we would be very pleased to address them.

Facility booking staff
519-837-5678 Option 1

For more information

Patty Pizziola
Supervisor – Recreation Bookings, Events and Promotions, Parks and Recreation
519 822 1260 extension 2618