Special event application process

Request process

The City of Guelph is committed to assisting event organizers in providing a successful event. As such, event applications are received and reviewed centrally by the events coordinator in Recreation Support Services. Event organizers are then advised of the specific requirements for their event.

Applications for special events and tournaments are accepted throughout the season. The submission deadlines below refer to the dates that applications are to be received in order to be given allocation prioritization as per the City of Guelph Allocation Policy.

Booking schedule

Date Action required
Wednesday, December 18, 2019 Applications for special events due
Friday January 10, 2020 Contracts for special events and international, national, provincial tournaments are confirmed and sent out for applications received by December 18
Friday March 13, 2020
  • Signed contracts must be signed and returned by event organizers to Recreation Support Services to secure the event space
  • Damage deposits must be paid
Two weeks before first booking Event and facility fees must be paid

Applications received after submission deadline

  • Applications will continue to be accepted and will only be permitted if requested space is available.
  • Please submit your application at least 30 days prior to your event. Event applications accepted with less than 30 days notice may not be approved.


Special Events Submission Guidelines

Indoor Special Events Application

Outdoor Special Events Application

Road Closure Application

Contact information

If you have any questions or concerns we would be very pleased to address them.

Booking and events coordinators
[email protected]
519-837-5678, option 1

For more information

Patty Pizziola
Supervisor – Recreation Bookings, Events and Promotions, Parks and Recreation
519-822-1260 extension 2618
[email protected]