Water on the go – Guelph Water Wagon and Blue W

I love Guelph Water button - Bring, Fill, Drink - guelph.ca/tapwaterI Love Guelph Tap Water!

Since 1880, Guelph Water Services has been providing safe, reliable, cost-effective production and delivery of consistently high-quality water – from source to your home’s tap! And now, get Guelph water on the go! Take your water bottle with you and fill up at the Guelph Water Wagon at outdoor community events throughout the city in the summer months. Or look for the Blue W at city facilities and businesses around town to fill up your water bottle free of charge!

In the summer of 2017, the Water Wagon dispensed a total of 19,312 litres, which is equivalent to 38,624 – 500mL plastic water bottles!Water Wagon at Art on the Street

To increase the availability to Guelph’s tap water and reduce waste generated from disposable water bottles sold or served at special events, the Guelph Water Wagon is available for large, outdoor community events that are open to the public. The Guelph Water Wagon offers eight self-serve stations each with a water fountain head and bottle fill tap.

Conditions of Service

 Advance promotion of the Water Wagon and tap water service is required using the “Bring, Fill, Drink” graphic on all promotional material, including online and in print. The “Bring, Fill, Drink” graphic should also appear on the event website’s landing (main) page. The City will provide graphic identities, usage guidelines and written consent to assist event organizers.

A special event must meet the following conditions for the inclusion of the Guelph Water Wagon:

  • Not-for-profit events only, open to the public.
  • Minimum event attendance of 500 people.
  • No sale or distribution of bottled water by vendors or event organizers is permitted.
  • Event must occur May 1 through August 30. The event must be greater than two (2) hours in length. For any events occurring outside of these windows, applications will be considered on a case by case basis.
  • The Guelph Water Wagon must be situated in a prominent location with adequate room agreeable to City staff. Adjacent space is required for a Water Services outreach booth.
  • A plan must be provided in the event of poor weather conditions (i.e. relocation, cancellation), and agreed to by City of Guelph staff in advance of the event.
  • A suitable live water connection (i.e. hose bib), must be available for large or multi-day events, or as determined by the Lead Hand Supply or their designate, at the discretion and approval of Guelph Water   This will be discussed on the first site visit for the event.
  • Dedicated volunteer assistance is required and will be provided by the event organizers. The volunteer(s) must be the age of majority and must be available for training at the City of Guelph’s request (typically conducted on site, during the event).

When occurring on City-owned property, the Guelph Water Wagon service will be scheduled as a part of the City’s special event application review process and on a “first come, first served” basis. A minimum of twelve weeks’ notice is required to secure the Water Wagon service. Applications received with less than three months’ notice will be considered on a case-by-case basis.

Priority is given to successful reoccurring events, followed by those occurring within the City limits. However, events occurring outside Guelph will be considered on a case-by-case basis where the majority of attendees will be Guelph residents and the event organizer has requested and received written permission from the host municipality to provide this service within its jurisdiction. Servicing of these events with the Guelph Water Wagon will be subject to full cost-recovery by Guelph Water Services including, but not limited to, delivery, staffing, and removal fees.

Water provided through the Guelph Water Wagon is for drinking purposes only. Vendors are responsible for providing their own water or must use a water supply source onsite for other event needs. Use of onsite water sources must be coordinated with the City’s booking and events coordinator or a representative of the site (if not hosted at a City facility) prior to the event.

In advance of the event, an event organizer with the ability to bind the organization will be required to sign an agreement with the City containing particulars of the Guelph Water Wagon service.

Insurance coverage is necessary in order to protect yourself and the City against any possible litigation (lawsuits) as a result of your event. All groups using the Guelph Water Wagon must have Liability Insurance coverage. The type of insurance coverage required is comprehensive general liability, inclusive of bodily injury and property damage, in the amount of $2,000,000.00 per occurrence, and should be purchased through your local insurance provider or your organization’s insurance provider. The City requires a CERTIFICATE OF INSURANCE naming the City of Guelph as additional insured.

The provision of the Guelph Water Wagon for the requested event is null and void if proof of insurance is not provided at least one (1) month in advance of the event date.

Please note: The Guelph Water Wagon provides emergency potable water supply to Guelph residents. In the unlikely event of an emergency, these situations take precedence over booked events, and Water Services staff reserves the right to cancel attendance at an event or remove the Water Wagon from an event in order to fulfill these duties.

The City of Guelph will take into consideration the ratio of event duration and expected attendance when determining an event’s suitability for supplying the Water Wagon service. For example, an event that runs for two full days and only expects the minimum attendance of 500 people may not be approved, despite meeting minimum conditions of service.

The City of Guelph has no control over the mechanical malfunction of the Guelph Water Wagon during an event. In the unlikely event of a mechanical malfunction, the City of Guelph reserves the right to remove the Water Wagon from an event.

For more information about the Guelph Water Wagon call 519-822-1260 extension 2491 or email waterwagon@guelph.ca

Interested in booking the Guelph Water Wagon for your special event?

If you are hosting an event on City of Guelph property, like Riverside Park or Exhibition Park, please visit the City of Guelph Special Events page and complete an application.

For all other events, please complete an application form.
Water Wagon application form

For more information about the Guelph Water Wagon call 519-822-1260 extension 2491 or email waterwagon@guelph.ca.

Blue W logo sticker - has a large blue 'w' with the statement "Refill your bottle here. www.bluew.org"The Blue W program is a not-for-profit initiative, supported by the City of Guelph that offers an online directory, Google map and downloadable Smartphone application to help you find free tap water in the city when you’re out and about. Guelph’s renowned municipal water conservation and promotion efforts made it a logical first choice to launch the Blue W program. Blue W organizers plan to roll out the program in communities across Canada. For more information about Blue W visit bluew.org.